Travel Protocol System

A detailed look at how Ramit Sethi structures his travel and convenience systems to maximize efficiency and comfort.

Executive Assistant Management

• Employs a W2 executive assistant with experience working with executives
• Assistant handles:
  • Day-to-day meetings
  • Scheduling haircuts
  • Complex travel planning
  • Interaction with travel advisers
  • Email management during travel
• Documents all preferences and protocols for consistency

Travel Protocol System

• Has a documented "travel protocol" that gets activated when traveling
• Flight preferences are standardized:
  • Specific seat selections for flights over 4 hours
  • Documented seat type preferences
• Food arrangements:
  • Healthy food sent ahead to hotels
  • Helps maintain dietary plan while traveling
• Email handling changes during travel periods
• Everything becomes part of Standard Operating Procedures (SOPs)

Communication Systems

• Assistant acts as spokesperson/right-hand person
• Must be able to interact effectively with:
  • CEO level contacts
  • All other professional levels
• Maintains consistent communication standards
• Handles email differently during travel periods

Documentation Approach

• All preferences are documented
• Systems are treated as SOPs
• Focuses on creating repeatable processes
• Emphasis on maintaining consistency across all interactions

The system prioritizes convenience and efficiency while maintaining high standards for travel and professional interactions. Everything is documented and systematized to ensure consistent execution.